When the verifier arrives, every portfolio is already ready.
POE Portal replaces paper files, lever-arch chaos and last-minute moderation with a digital Portfolio of Evidence system your team actually uses — built on Microsoft Power Pages and Dataverse, hosted in South Africa's cloud region.
- Summative assessmentUploaded 14 May · Assessor: T. MokoenaVerified
- Workplace logbookUploaded 02 Jun · 38 of 40 entriesIn moderation
- Formative activity 3Not yet submittedMissing
- Learner agreementSigned 21 Jan · ID copy attachedVerified
Verification week shouldn't be a fire drill.
Most providers lose 20–40 hours per cohort to POE admin. The cost isn't just time — it's accreditation risk you only discover when the verifier asks for a file nobody can find.
Evidence goes missing
Paper portfolios live in boxes, boots of cars and facilitators' homes. One misplaced file becomes a finding on your verification report.
Moderation by re-typing
Assessor comments get transcribed by hand, moderation happens in a panic the week before the visit, and nobody can see what's outstanding.
Re-accreditation archaeology
When re-accreditation or a QCTO transition lands, producing historical POEs means days of digging instead of minutes of exporting.
One system from enrolment to certificate.
Every learner gets a digital evidence file. Every assessor and moderator works in one place. Every document is retrievable in under two minutes.
Evidence upload from any device
Learners and facilitators submit assessments, logbooks and supporting documents from a phone or laptop. Every upload is timestamped, versioned and tied to the unit standard or module.
Assessment & moderation workflow
Assessor findings, moderator sign-off and remediation requests run through a structured workflow — no re-typing, no lost comment sheets, full audit trail.
Verifier-ready in minutes
Pull any learner's complete POE, or a whole cohort's evidence pack, as a clean export. Walk into verification with answers instead of apologies.
Readiness dashboards & certificates
See cohort completion and moderation status at a glance, flag gaps before the verifier does, and generate certificates and reports without spreadsheet gymnastics.
The POE Readiness Audit
Not ready to commit to a system? Start with a fixed-fee, one-week audit of how your POEs are managed today — and exactly where your verification risk sits.
One week. Fixed scope. A clear map of your exposure.
We review your current POE process end-to-end and hand you a written report you can act on — with or without us.
- Walkthrough of your current evidence flow, from enrolment to archive
- Gap analysis against verification and re-accreditation requirements
- Retrieval stress-test: how fast can you produce a complete POE today?
- Prioritised fix list — quick wins first, system changes second
- A scoped recommendation if a digital system makes sense for you
Delivered within one week of kickoff. No hourly surprises.
Pick the size that fits your provider.
Every tier is a working system, not a pilot. Once-off implementation plus a monthly retainer that covers hosting support, maintenance and ongoing improvements.
Starter
Single-site providers, up to ~150 active learners
+ R2,000/month support retainer
- Learner evidence portal on Power Pages
- Dataverse evidence store with audit trail
- Assessment & moderation workflow
- Cohort readiness dashboard
- Verifier export packs
- Team training & handover
Growth
Multi-programme providers running parallel cohorts
+ R3,500/month support retainer
- Everything in Starter
- Multi-programme & multi-cohort structure
- Automated learner & assessor notifications
- Certificate generation
- WSP/ATR-ready reporting extracts
- Quarterly optimisation sessions
Enterprise
Multi-site providers and skills development consultancies
+ R6,000/month support retainer
- Everything in Growth
- Multi-site / multi-entity architecture
- Integration with your existing LMS or HR stack
- Advanced reporting & Power BI dashboards
- Priority support SLA
- Custom workflows scoped to your operation
From first call to verifier-ready.
15-minute call
You tell us how POEs work in your operation today. We tell you honestly whether the audit is worth your R8,000 — sometimes the answer is no.
Readiness Audit
One week, fixed fee. You get a written gap analysis and a prioritised fix list — useful whether or not you ever build a system.
Implementation
If the audit makes the case, we build your POE Portal on the Microsoft stack you likely already pay for. Audit fee comes off the price.
Run & support
Your retainer covers support, maintenance and continuous improvement — so the system keeps pace as programmes, cohorts and requirements change.
Built by people who've run this stack at enterprise scale.
POE Portal is a productised offering from Khemo IT Solutions, a Gauteng-based Microsoft 365, SharePoint and Power Platform consultancy. We've delivered document and workflow systems for organisations where a lost file isn't an inconvenience — it's a liability.
Enterprise delivery across SharePoint, Power Platform and Microsoft 365 — including group-level HR digitisation across 900+ employees.
Data hosted in the South African Azure region. POPIA-aligned design. Pricing in rand, support in your timezone, context that doesn't need explaining.
Productised scope means you know the price before we start. No discovery-phase creep, no hourly billing anxiety.
Frequently asked questions
SETAs and the QCTO increasingly accept — and in many cases prefer — well-organised digital evidence, provided authenticity, version history and sign-off trails are intact. POE Portal records all three by design, and we can produce printed packs for any verifier who still wants paper.
Significantly. POE Portal runs on Power Pages and Dataverse inside the Microsoft ecosystem, so you're extending licences and infrastructure you likely already own rather than buying another disconnected SaaS subscription.
A Starter implementation typically goes live within 4–6 weeks of kickoff. Growth and Enterprise depend on the number of programmes and integrations, which we scope precisely during the Readiness Audit.
Learner data sits in Dataverse with role-based access control, encryption at rest and in transit, and South African region hosting. The audit includes a review of how your current paper process exposes you — usually more than a properly configured digital system would.
That's the design constraint we build around. Uploading evidence works like attaching a file to WhatsApp or email, and every implementation includes hands-on training plus a handover pack. If your team can use a smartphone, they can use POE Portal.
Support requests, platform maintenance, small enhancements, and keeping the system aligned with requirement changes — including the ongoing QCTO/OQSF transition. It's the difference between a system that ages and one that keeps working.
Fifteen minutes now, or forty hours per cohort forever.
Book a call. If POE Portal isn't the right fit, you'll leave with at least one fix you can make this month — for free.